During the export process, you can choose to keep the exported items in Outlook, or to delete them after they are exported. Similarly, you might want to export all your contacts on your home computer and then import them on your work computer. For example, if you want to transfer networking information from your work computer to your home computer, you could export only items that you've assigned to the Networking category.

When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type. You can still access this data at any time, and you can even transfer individual items, or the entire Data File, to Outlook for Mac on another computer.įor information on how to import the data from a 'Outlook for Mac Data File (.olm)', please refer to ' Import email messages, contacts, and other items into Outlook for Mac' for details. In order to reduce the size of your Inbox, you need to export (manually archive) to an Outlook for Mac Data File (.olm) on your Mac.

How to archive mac mail